Historically Underutilized Businesses Program (HUB)

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Historically Underutilized Businesses (HUB) Mission:

Through the HUB Program, the City of Wilson, North Carolina pledges to:

  • Provide minorities and women equal opportunity to participate in all aspects of City contracting and purchasing programs.
  • Prohibit discrimination against a person or business in pursuit of these opportunities on the basis of race, color, sex, religion or national origin.

 North Carolina State Affidavit Forms

HUB Quick Pay Policy

The City of Wilson realizes that minority contractors and suppliers require expedient payment of their work invoices in order to meet cash flow demands. The City of Wilson has in place a program to pay invoices by means of a mailed check after 12:00 noon on Friday of a normal work week (no holidays) when the following criteria have been met in advance of submission of the invoice for payment:

  1. A letter on company stationery directed to the Purchasing Manager stating that the firm is requesting quick payment of the invoice due to the fact that the firm making the request is either a HUB contractor or has a HUB as a subcontractor on the project. The letter should reference the particular project number or bid number for the contract for which the quick pay request is in effect. A letter is required for each project.
  2. Submission of an approved invoice (required approvals vary by project but may include some of all of the following: Architect/Engineer, Building Maintenance Supervisor, and departmental personnel. The various types of approval for a particular invoice should be determined by the contractor with the help of the Purchasing Manage prior to issuance of an invoice for payment. No invoice will be paid where the work has not been completed as stipulated in the contract/bid Or if the staff person responsible for the project deems the work to be substandard or unsatisfactory in his/her judgment.
  3. An executed copy of the “Contractor’s Sales Tax Report”, which may be obtained from either Accounting or Purchasing must accompany each invoice in order for the invoice to be paid.
  4. All approved invoices the “Contractor’s Sales Tax Report” attached must be submitted to Accounts Payable by 12:00 noon on Wednesday in the order for a check to be mailed out on Friday afternoon.

HUB Certification

How do I participate?

  • In order to participate, you must first become a certified minority or woman-owned business with the State of North Carolina. Certification is handled through the NC Department of Administration’s Office for Historically Underutilized Businesses. Through Vendor Link, the online vendor registration software, businesses may register with the State and verify their status as a HUB vendor. Registration not only certifies you to do business with the City of Wilson as a M/WBE but also makes you eligible for work with the State of NC.
  • If you would like to be certified, please visit the NC Department of Administration’s Office for Historically Underutilized Businesses and complete the online application. The application process takes approximately 6-8 weeks.

North Carolina General Statute 143-128.2 defines a “minority business” as a business that is:

  • At least 51% owned and controlled by one or more minority persons or socially and economically disadvantaged individuals. The statute also includes corporations in which at least 51% of stock is owned by one or more minority or socially and economically disadvantaged individuals.

The statute defines the term “minority person” as the following:

  • Black
  • Hispanic
  • Asian American
  • American Indian
  • Female

A “socially and economically disadvantaged individual” is defined by reference to a federal statute (15 U.S. C. § 637). Socially disadvantaged individuals are:

  • “those who have been subjected to racial or ethnic prejudice or cultural bias because of their identity as a member of a group without regard to their individual qualities.” Economically disadvantaged individuals “are those socially disadvantaged individuals whose ability to compete in the free enterprise system has been impaired due to diminished capital and credit opportunities as compared to others in the same business who are not socially disadvantaged.”

The City of Wilson provides minorities and women equal opportunity for participating in all aspects of the City’s contracting and procurement programs, including but not limited to, construction projects, supplies and materials purchases, and professional and personal service contracts.  We consider the participation of minority and women-owned businesses and the value of the quality and diversity of goods and services provided an investment.  Any subsequent growth of businesses related to minority business participation parallels greater economic expansion, more jobs, and increased revenue to build our future.

The following is the City of Wilson Minority Business Participation Outreach Plan for the purpose of complying with Senate Bill 914, adopted December 6, 2001, and effective January 1, 2002. This plan remains in effect until statutory or procurement rules changes or policy effectiveness dictate amendment.

The purpose of this plan is to assist the City of Wilson in the attainment of the City’s goal of 5% minority business participation in all construction contracts, {adopted February 1, 1990}.  To encourage minority business participation in all construction contracts to which Senate Bill 914 applies, the City of Wilson will perform the following:

The City of Wilson will research the Historically Underutilized Business (HUB) resources as projects are about to be advertised and record all HUBs registered. The resources to be checked are as follows:

State of North Carolina, Department of Administration, HUB website database
N.C. Department of Transportation HUB site and the City of Raleigh, HUB Directory.

  • The City of Wilson will, on or before any publication of a notice of bid, email or mail a copy of the notice of bid to selected HUB’s, which have registered with any of the above sites, for the particular category being bid. The City of Wilson will maintain a listing of all HUB’s who contact the City of Wilson to request that they be notified of a public bid offering. All HUB’s on such list will be furnished a copy of all advertisements for invitations for bid in the categories they have requested.
  • The City of Wilson will advertise in a local newspaper, currently the Wilson Times and in addition, the City of Wilson will advertise on the City’s website under Purchasing/Warehouse. The advertisement will be at least ten (10) days in advance of the bid opening. The advertisement will include a description of the work for which the bid is being solicited, the date, the time, and location where bids may be submitted and where bids will be opened, the name of the city employee or representative who is available to answer questions about the project, where bid documents may be reviewed or a copy obtained, and any other special requirements that may exist.
  • A representative of the City of Wilson will attend all scheduled pre-bid conferences conducted for projects to which Senate Bill 914 applies. At the pre-bid conference, the representative will furnish a list of all HUB’s in the applicable bid category, of which the City of Wilson is aware. The City of Wilson will furnish, upon request, a copy of this Minority Business Participation Outreach Plan.
  • The City of Wilson, its employees, and its consultants will take necessary measures to encourage the education, recruitment, and interaction between minority businesses, non-minority businesses and the City of Wilson.

The Purchasing Manager will ensure compliance to this policy.

 

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