Positions

Pay Range 14 Breakdown

BreakdownMinMax
Annually$35,409.35$53,114.03
Monthly$2,950.78$4,426.17
Bi-Weekly$1,361.90$2,042.85
Hourly (40 hrs.)$17.0237$25.5356
Hourly (42 hrs.)$16.2131$24.3196
Hourly (56 hrs.)$12.1598$18.2397

Police Records Supervisor

Range: $35,409.35 - $53,114.03 (14)
Position Number: 5465

JOB TITLE:  POLICE RECORDS SUPERVISOR 
JOB SUMMARY:  This position is responsible for performing supervisory and technical duties in support of records management.
MAJOR DUTIES:
Trains, assigns, directs, supervises, evaluates and disciplines personnel.
Processes and reviews the department payroll for completeness and accuracy.
Provides information and assistance to the public.
Examines records problems and determines corrective action.
Operates, monitors, and oversees a computerized police records system; coordinates computer generated reports; coordinates use of multi-user computer system; trains users; solves software and hardware problems.
Prepares and maintains police files and records; inspects records to ensure accuracy and proper processing; prepares standard reports on a monthly and annual basis; scans and files records.
Performs criminal history research.
Balances the cash box.
Assists in the coordination of the college intern and co-op program.
Performs other related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION:
Knowledge of modern record keeping procedures and practices.
Knowledge of management and supervisory principles and practices.
Knowledge of police forms, terminology, and records protocol.
Knowledge of department and city policies and procedures.
Skill in operating general office and data processing equipment.
Skill in the interpretation of computer operating instructions and in the solving of software problems.
Skill in the maintenance of files and records.
Skill in oral and written communication.
SUPERVISORY CONTROLS:  The Lieutenant - Operations assigns work in terms of general instructions.  The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES:  Guidelines include the department Policies and Procedures Manual, the Public Records Act, and supervisory instructions.  These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY:  The work consists of related supervisory and records maintenance duties.  The volume of the information to be processed contributes to the complexity of the position.
SCOPE AND EFFECT:  The purpose of this position is to supervise the records maintenance functions of the Police Department.  Successful performance helps ensure the timely processing of records and information.
PERSONAL CONTACTS:  Contacts are typically with co-workers, other city employees, the general public, and law enforcement personnel from state, local and federal agencies.
PURPOSE OF CONTACTS:  Contacts are typically to give or exchange information, resolve problems, provide services, and motivate personnel.
PHYSICAL DEMANDS:  The work is typically performed while sitting at a desk or table, or while standing or walking.  The employee occasionally lifts heavy objects.
WORK ENVIRONMENT:  The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY:  This position has direct supervision over Records Technician (9).
MINIMUM QUALIFICATIONS:
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years experience or service.