Positions

Pay Range 13 Breakdown

BreakdownMinMax
Annually$33,703.14$50,554.71
Monthly$2,808.60$4,212.89
Bi-Weekly$1,296.27$1,944.41
Hourly (40 hrs.)$16.2034$24.3051
Hourly (42 hrs.)$15.4318$23.1478
Hourly (56 hrs.)$11.5739$17.3608

Administrative Assistant

Range: $33,703.14 - $50,554.71 (13)
Position Number: 46

JOB TITLE: ADMINISTRATIVE ASSISTANT
JOB SUMMARY: The individual in this position performs a variety of confidential and complex secretarial and administrative duties for a department head or similar official.
MAJOR DUTIES:
Maintains the calendar, schedules appointments, and makes necessary meeting arrangements;
Screens calls and visitors, and refers inquiries as appropriate; responds to complaints and requests for information regarding the intent of instructions, precedents, and regulations;
Assists with the compilation of budgetary data;
Composes routine correspondence not requiring the department head’s personal attention;
Provides administrative support to managers and other staff within the department;
Researches, compiles, and analyzes data from special projects and various reports;
Initiates and maintains a variety of files and records of information such as payroll, attendance, budget, production, and cost records;
Maintains manuals and updates resource materials;
Provides secretarial support to Boards or Commissions;
Prepares the agenda, assembles background materials, and takes minutes of the meetings as assigned;
Takes and transcribes dictation from a variety of sources.
NOTE: Not all duties listed are necessarily performed by each individual holding this classification.
KNOWLEDGE REQUIRED BY THE POSITION:

Knowledge of:
English usage, spelling, grammar, and punctuation.
Modern office methods, procedures, and equipment; business letter writing.
Computers and word processing, spreadsheet, and database software applications.
Organization, procedures, and operating details of the City department to which assigned.
Basic arithmetic.
Ability to:
Type at a speed of 60 net words per minute.
Take and transcribe dictation.
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Communicate effectively, orally and in writing.
Work cooperatively with other departments and outside agencies.
Interpret and apply departmental policies, laws, and rules.
Works independently.
Exercises good independent judgment.
Understand and carry our oral and written instructions.
MINIMUM QUALIFICATIONS:
Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Three years of progressively responsible clerical experience including a minimum of two years experience performing complex and difficult clerical duties. Dictation at a speed of up to 100 net words per minute.
Rev. 4-08