Pay Range 14 Breakdown

Hourly (40 hrs.)$17.0237$25.5356
Hourly (42 hrs.)$16.2131$24.3196
Hourly (56 hrs.)$12.1598$18.2397

Accounting Coordinator

Range: $35,409.35 - $53,114.03 (14)
Position Number: 5

JOB SUMMARY:  This position performs grant administration and accounting functions in support of the city government.
Manages Federal Emergency Management Administration grants for the city; meets with federal, state, and local emergency management officials; prepares damage calculations and estimates; files official documentation with FEMA and state emergency management agencies; interprets federal and state grant requirements, policies, and rules; develops city procedures to be used in collecting data; prepares FEMA and state grant reimbursement requests.
Maintains Fixed Asset Software in compliance with Generally Accepted Accounting Principles, federal and state laws, and city policies.
Maintains and sets up HTE Accounts Receivable Software for all miscellaneous accounts receivable applications throughout the city.
Interprets city policies and collections laws as they apply to the city and miscellaneous accounts receivable; maintains software in compliance with laws and policies; reviews delinquencies and makes decisions regarding collection alternatives; works with customers and collection agencies; reconciles Miscellaneous Accounts Receivable Ledger to General Ledger.
Manages work order software to gather cost data; performs file set up and maintenance to comply with cost data needed for Miscellaneous Accounts Receivable Billing, Grants Reimbursements, and Internal Management; prepares cost and statistical reports on operations.
Assists with year end close and financial statement preparation; works with auditors to provide information for annual audits.
Trains operating department in use of accounting system and procedures.
Performs other related duties as assigned.
Knowledge of the principles and practices of public finance, budgeting, and accounting.
Knowledge of the principles and practices of computerized financial information management.
Knowledge of relevant federal and state laws, city ordinances, and department policies and procedures.
Knowledge of grant application and management guidelines.
Knowledge of FEMA and state emergency management guidelines and regulations.
Skill in utilizing financial computer software programs.
Skill in operating office equipment such as a computer and calculator.
Skill in oral and written communication.
SUPERVISORY CONTROLS:  The Accounting Manager assigns work in terms of general instructions.  The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES:  Guidelines include GAAP and GASB standards, Grants Management and Programmatic Training, FEMA and state emergency management guidelines; relevant federal and state laws and city ordinances, and city and department policies and procedures.  These guidelines are generally clear and specific, but may require some interpretation in application. 
COMPLEXITY:  The work consists of related accounting and grant management duties.  The need to follow strict guidelines contributes to the complexity of the position.
SCOPE AND EFFECT:  The purpose of this position is to perform grant administration, fixed asset management, miscellaneous accounts receivable management, cost accounting and accounting functions in support of the city.  Successful performance helps ensure that grant regulations are followed and that monies are appropriately disbursed, that the fixed asset system correctly reports city’s fixed assets and monies collected through accounts receivable.
PERSONAL CONTACTS:  Contacts are typically with co-workers, other city employees, external auditors, representatives of federal, state and local agencies, and the general public.
PURPOSE OF CONTACTS:  Contacts are typically to give or exchange information, resolve problems, provide services, and justify, negotiate, or settle matters.
PHYSICAL DEMANDS:  The work is typically performed while sitting at a desk or table.  The employee occasionally lifts light objects.
WORK ENVIRONMENT:  The work is typically performed in an office. 
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years experience or service.
Ability to be bonded.