JOB SUMMARY:  This position provides administrative support to the Director and the department.

Assists the Budget Office in the preparation of the Annual Operating and Capital Improvement Budgets: initiates, assembles, and distributes instructions, manuals, and forms for department personnel to utilized during budgeting process; assists in collecting, compiling, documenting, and analyzing revenue and expenditure data; prepares and assembles appropriations requests; conducts financial research and budget-related special assignments; supervises and reviews the work of clerical employees.

Serves as liaison to other departments and the general public.

Arranges, participates in, and implements conferences and committee meetings.

Provides administrative support to the Director; monitors and maintains flow of information to the Director.

Obtains daily bank balances and generates reports; assists in the collection of investment information; contacts proper agencies to make purchases as instructed by Director; transfers requested monies to appropriate accounts; generates bank analysis reports based on monthly average of bank statement services; assists in the collection of data for preparation of Bond Issues.

Assists in the preparation of confirmations and supporting information for year-end financial statements; drafts financial, statistical, narrative, and other reports as requested.

Prepares and authorizes daily incoming invoices for prompt payment; initializes     paperwork and authorizes purchases.

Prepares ordinances and resolutions for the City Council regarding expenditures,   encumbrances, rates, budget, assessments, taxes, and other financial related activities;                             prepares agenda sheets with explanation for all items submitted to City Council.

Maintains the petty cash fund; disburses funds and reconciles account.

Distributes paychecks to appropriate departments and individuals.

Prepares miscellaneous formal reports for state and federal government agencies.

Develops, coordinates, and maintains record keeping and filing systems including automated systems.

Performs other related duties as assigned.

Knowledge of personal computers, including various software packages such as Word, Excel, Access, and graphic applications.

Knowledge of modern office practices and procedures.

Knowledge of government accounting procedures.

Knowledge of budget preparation and management procedures.

Knowledge of relevant federal and state laws, city ordinances, and department policies and procedures.

Skill in utilizing financial computer software programs.

Skill in operating office equipment such as a computer and calculator.

Skill in oral and written communication.

SUPERVISORY CONTROLS:  The Director of Financial Information Services assigns work in terms of general instructions.  The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES:  Guidelines include city budgeting, purchasing, and personnel policies and procedures.  These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY:  The work consists of related administrative duties.  The need for accuracy contributes to the complexity of the work.

SCOPE AND EFFECT:  The purpose of this position is to provide administrative support to the department.  Successful performance helps ensure the effective and efficient operation of the department.

PERSONAL CONTACTS:  Contacts are typically with co-workers, other city employees, elected officials, department heads, bankers, external auditors, and the general public.

PURPOSE OF CONTACTS:  Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS:  The work is typically performed while sitting at a desk or table.  The employee occasionally lifts light objects and must use tools or equipment requiring a high degree of dexterity.

WORK ENVIRONMENT:  The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY:  None.

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years experience or service.

Ability to be bonded.