Positions

Pay Range 10 Breakdown

BreakdownMinMax
Annually$29,062.11$43,593.16
Monthly$2,421.84$3,632.76
Bi-Weekly$1,117.77$1,676.66
Hourly (40 hrs.)$13.9722$20.9583
Hourly (42 hrs.)$13.3068$19.9602
Hourly (56 hrs.)$9.9801$14.9702

Administrative Secretary

Range: $29,062.11 - $43,593.16 (10)
Position Number: 10

JOB TITLE:  ADMINISTRATIVE SECRETARY
DEPARTMENT: VARIES 
JOB SUMMARY:  This position provides administrative and secretarial support within various City departments.
MAJOR DUTIES:
Answers and directs calls, greets patrons, and provides information.
Prepares documents and forms which requires typing correspondences, choosing and completing  various forms and applications; and compiling information and creating reports.
Processes purchase orders, payment vouchers and invoices, secures necessary approvals; and maintains appropriate records.
Updates various books with new inserts, including City Code, Personnel Policies and Procedures and other.
Generates ULOCO tickets emergency digging, taps, and hydrant repairs.
Prepares monthly bills for industrial water and sewer customers.  
Maintains filing system for budgeted projects, water meter sets, change outs, and vendor files.
Backs up computer system; generates reports.
Serves as liaison to other divisions.
Coordinates information for state and federally mandated reports.
Prepares materials for Linemen Career Development Program.  Registers students with the course and the Department of Labor.
Communicates with service and line crews to locate construction sites.
Enters information into the North Carolina One Call Center Database; processes locate tickets.
NOTE: ALL DUTIES LISTED ARE NOT NECESSARILY PERFORMED BY EACH INDIVIDUAL HOLDING THIS CLASSIFICATION.
KNOWLEDGE REQUIRED BY THE POSITION:
Knowledge of modern office practices and procedures.
Knowledge of modern hard copy and electronic records maintenance systems.
Knowledge of department and city policies and procedures.
Skill in the operation of a computer and other modern office equipment.
Skill in filing and records maintenance.
Skill in preparing reports and entering data.
Skill in oral and written communication.
SUPERVISORY CONTROLS:  Assigns work in terms of general instructions.  The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
GUIDELINES:  Guidelines include the department Policies and Procedures Manual, UCR Code, North Carolina General Statutes, and relevant local, state, and federal laws.  These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY:  The work consists of related administrative and secretarial duties.  The volume of work contributes to the complexity of the work.
SCOPE AND EFFECT:  The purpose of this position is to perform administrative and secretarial duties in support of the division.  Successful performance facilitates the operation of the division and of the department.
PERSONAL CONTACTS:  Contacts are typically with co-workers, other city employees, attorneys, social workers, judges, and representatives of other law enforcement agencies.
PURPOSE OF CONTACTS:  Contacts are typically to give or exchange information, resolve problems, and provide services.
PHYSICAL DEMANDS:  The work is performed while sitting, standing, stooping, walking, bending, or crouching.  The employee occasionally lifts light objects.
WORK ENVIRONMENT:  The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY:  None. 
MINIMUM QUALIFICATIONS:
Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Rev. 7-08